Accounts Payable Specialist

Salary: $56,000-$70,000 based upon education, work experience, and skill

About Us

Vescent Technologies is a recognized leader in quantum technologies.  This includes both: i) foundational technologies such as laser frequency control systems, optical frequency combs, electro-optical modules, and feedback control electronics, and ii) complete solutions such as next generation atomic clocks and time distribution, control systems for quantum computers, and deployed quantum sensors. The work environment is fun, fast-paced, challenging, and interdisciplinary. The Vescent team takes pride in its work, is energetic and agile, and enjoys celebrating team successes.

Position Summary

Vescent Technologies Inc. seeks a versatile Accounts Payable Specialist to join our Administration team. The right candidate will be responsible for managing financial transactions related to the company's expenses, ensuring timely payments, maintaining vendor relationships, and upholding financial accuracy. This candidate will be highly self-motivated, very detail oriented, demonstrate great initiative in problem solving, enjoy learning new skills and communicating effectively across all levels of the organization.

Responsibilities

• Process accounts payable transactions using accounting software and other programs.
• Verify, process, and record invoices received from vendors. Ensure that invoices match purchase orders and receipts to avoid duplicate or unauthorized payments.
• Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Handle accounts payable for separate entities and vendors.
• Analyze workflow processes.
• Establish and maintain relationships with new and existing vendors.
• Process Employee Expense reports for reimbursement in accordance with policy.
• Apply credit card transactions to accounts payable transactions on a daily basis and reconcile any advance payments.
• Assist in preparation of documentation for financial audits.
• Process 1099 year-end filing.

Required Qualifications

• Work experience: >3 years and preferred education of a B.S. in Accounting (or another related field)
• Proficient in Excel and other Microsoft applications
• Understanding of GAAP compliance
• Ability to seek out solutions to problems
• Eligible to work in the U.S.

Benefits

• Flexible schedule options to support work-life balance
• 4 weeks of PTO annually
• 7 company paid holidays
• 401(K) Plan with employer contribution
• Health & Dental Insurance with plan options including employer-paid premium coverage
• Health Savings Account (HSA) with employer matching available with eligible plans
• Incentive Stock Option
• Long-Term Disability Insurance

How to Apply

Please send your resume with a cover letter to hr@vescent.com. Your cover letter should express how your skills, qualifications, and interests address the job description, and why you want to work at Vescent. Resumes without a cover letter will not be considered.

Compliance Notice

This position is subject to a background check in accordance with applicable laws, and employment is contingent upon the successful completion of that process as well as the ability to meet eligibility criteria for access to secured or regulated work environments. Vescent Technologies is an Equal Opportunity Employer and does not discriminate based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Applicants must be currently authorized to work in the United States; visa sponsorship is not available at this time. Employment with Vescent Technologies is at-will and may be terminated by either party at any time, with or without cause or notice, as permitted by applicable law.

If you require an accommodation to participate in the hiring process, please contact hr@vescent.com

Internal candidates are encouraged to apply in accordance with applicable job posting policies.